Back to School: Best Practices for Securing Your Virtual Classrooms
With schools nationwide reopening in the past weeks and Zoom is playing a major part; we thought that this is a good time to refresh teachers and educators about the best practices to ensure no unwanted visitors interrupt your classroom and your students’ privacy is protected. IMS is passionate about ensuring you and all of your students have a positive experience while using Zoom.
Securing your Virtual Zoom Classroom
1). Security Zoom settings in browser.
Prior to commencing your class, all of the security settings native to Zoom can be accessed and controlled by logging into zoom.us, to ensure minimal disruptions.
- Annotation: Disable to prevent students from annotating on shared content or allow the names of the participants annotating to be shown.
- Disable “Join before host” so students cannot join a meeting before the teacher starts it.
- Require a meeting passcode to join.
- Disable screen sharing for participants (participants must ask for permission to share).
2). Discover the in-meeting Security icon
During your class, you can click on the Security icon at the bottom of your meeting window to easily access your meeting security settings. These include
- Locking your virtual classroom once class starts so no one else can enter.
- Forcing all new participants joining a meeting to enter the Waiting Room.
- Enable or disable participants from sharing their screens.
- Disable the chat feature to prevent participants from chatting with each other.
- Prevent participants from renaming themselves
- Prevent participants from unmuting themselves
3). Manage your participants
During the class, the teacher has control over the Zoom classroom and can manage participants by clicking on the Participants icon at the bottom of the Zoom meeting window. From here the teacher can do the following:
- Disable video for individual participants
- Mute all participants in the meeting
- Remove participants from the meeting (and they cannot rejoin)
- Place participants in the waiting room (where you can readmit them)
Important Note: You should never share your Zoom Meeting ID and password on social media or public website. If it comes to your attention that someone else has posted your meeting information online, it would be strongly advised to change the meeting ID before your next class begins.
IMS is a Zoom partner for Ireland providing Zoom to Irish organisations for several years. IMS also provides a range of hardware solutions designed to work with Zoom and is a DTEN partner for Ireland also.
Are you looking to set up your school with Zoom for the reopening of schools? Our offer of Zoom licensing for both Primary and Post Primary Schools is coming to an end really soon.
For further information and details on the offer please click here.
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